Steger Hall Room Reservations

The Conference Center/Auditorium is available for reservation Monday, Wednesday, and Friday, between the hours of 8:30 a.m. and 5:00 p.m. only. All events must conclude by 5:00 p.m. We occasionally allow events to take place beyond regular hours and on weekends. These requests will be reviewed on a case-by-case basis.

• Steger Conference Center/Auditorium specs can be found here. Please review the specs to ensure the space will meet your needs.
• To reserve the conference center/auditorium or Room 118, please complete the Steger Hall Request Form. 
  
• If you are using or 145 or 118 for the first time, contact FLSI IT at least 24 hours prior to your event to review procedures and equipment.
• Food and drinks are not allowed in the conference center. 
• There is a credenza in the small lobby directly outside the conference center that can be used to place refreshments. If you require a table or tables and tablecloth(s), please indicate when completing the reservation request form.

If you need to book any of these rooms, please contact the Front Desk at flsi-frontdesk-g@vt.edu.

If you would like to reserve Rooms 285, 325, or 343, review the room matrix under 'Need Help Deciding on a Room' to ensure they will meet your space needs. Reservations can be made by emailing flsi-frontdesk-g@vt.edu

If you are reserving Rooms 118 or 145 (or any other room and you will need IT or Facilities assistance), please submit your reservation request using the Steger Hall Event Request Form.

Once your reservation has been confirmed, we recommend you contact FLSI IT at least 24 hours in advance of your event.

The following table can help familiarize you with available meeting rooms in Steger Hall. If you stil need assistance or have other questions, email flsi-frontdesk-g@vt.edu

Do I have to submit a request through Jira for every room reservation request?
If you need to reserve room 168, 200, 268, 300 or 368, please contact the Front Desk at flsi-frontdesk-g@vt.edu.

If you need to reserve rooms 118 or 145 (aka conference center/auditorium) whether or not you are requesting IT and/or *Facilities assistance, please submit the reservation request through Jira using the following Steger Hall Event request form link.

If you need to reserve a room other than 118 or 145 (aka conference center/auditorium) and need IT and/or *Facilities assistance please submit the reservation request through Jira using the following  Steger Hall Event request form link.

If you need to reserve a room other than 118 or 145 and do not need IT and/or *Facilities assistance please contact the Front Desk team at flsi-frontdesk-g@vt.edu.

*Facilities assistance includes after hours access.

When should I submit a reservation request for meetings that will be repeated throughout the semester i.e.: lab meetings, office hours?
As soon as you are aware you need to reserve a room for meetings that will occur throughout the semester, please follow the instructions listed in the question above. The sooner the request is submitted the more likely the room you request will be available.

What if I have questions regarding IT set up for an event I have scheduled in Steger Hall?
Conference rooms in Steger Hall with zoom capabilities have a QR code in the room with zoom set up information. If you need further information regarding IT set up, please reach out to the FLSI IT team at flsi-it-g@vt.edu.

A 30-minute block for cleaning/sanitizing is added to my reservation. What are the expectations for cleaning the room?
In consideration of the next group using the room, we expect touched surfaces to be wiped down after your event/meeting.

I’m holding an event in Steger Hall, how do I find out about parking for the event attendees?
For all parking information, please refer to VT Parking Services.